Why should I join MAHA?
     You will gain medical knowledge, awareness of legal issues, Medicare and insurance updates, current coding and billing information. Conferences are designed to help you broaden your knowledge base and improve your job performance.  Nursing CEUs, AAMAS contact hours and CCM contact hours are offered. There is an opportunity to network with other professionals: nurse auditors, insurance reps, utilization review personnel, billing and case managers. 

Where are your meetings usually held?
     There are two conferences in Lansing, Michigan each year: spring and fall.
     They are held at the Kellogg Hotel and Conference Center -- Michigan State University

If I can't come to conferences, are there other benefits to being a member?
     Members are a valuable resource for one another.  A membership directory is provided annually.  A newsletter is mailed twice each year to all members.

Who should I contact for more information on MAHA?

Donna Bauby         517-861-7314           don1205@asugroup.com
Gloria Nelson         248-223-6767            docq@comcast.net
 

Bylaws

MICHIGAN ASSOCIATION OF HEALTHCARE AUDITORS 

[as amended]  
23 March 2007 

ARTICLE I:  NAME, PURPOSE, OBJECTIVES

Section 1. Name: 

The name of the Association is the Michigan Association of Healthcare Auditors
(MAHA), a nonprofit association, to be organized under the laws of the State of Michigan. 

Section 2. Purpose:   

The purpose of the Association shall be to promote the highest standards of
excellence in the field of healthcare personnel and to meet the stated objectives. 

Section 3. Objectives:      

A. Provide a forum for free exchange of information regarding healthcare auditing problems, solutions and applications.

B. Develop cooperation and communication among hospitals, insurance companies, self-funded group health plans and auditing firms.

C. Collect, analyze, and disseminate information regarding healthcare auditing activities.

D. Develop and promote standards of performance for healthcare auditors.

E. Foster recognition of the advantages resulting from a professional approach to healthcare auditing.

F. Provide guidelines for instruction and career development in the field of healthcare auditing.

G  Cooperate with other healthcare auditing associations in promoting audit activities or objectives by the interchange of information.

Section 4. Registered Office:  

The Corporation shall have and continuously maintain in the State of Michigan a registered office at the home address of the current President. 

Section 5. Rules of Order 

MAHA will be guided by the current edition of Robert’s Rules of Order Newly Revised (latest edition) including the use of Standing Rules. 

ARTICLE II: MEMBERSHIP BASIS 

Section 1.  Place:           

All regular and special meetings of the members shall be held at a place within the State of Michigan as specified by the Board of Directors. 

Section 2.  Notice:     

Written notice of time, place and purpose of a meeting shall be given not less than ten (10) nor more than sixty (60) days before the date of the meeting, either personally or in a regularly published periodical or by mail to each member of record entitled to vote at the meeting. 

Section 3. Meetings: 

A. Annual Meeting:   

An annual meeting for the purpose of installation of the Board of Directors, and other business shall be held in the spring of each year.

B. General Membership Meeting:  

One general meeting will be scheduled within the calendar year. The following order of business shall be observed:

     1. Reading, correcting and approving the minutes of the previous meeting.

     2. Reports of the Board of Directors members.

     3. Unfinished business.

     4. New business. 

Section 4. Special Meetings:           

Upon notice, a special meeting of the members may be called by the Board of Directors or by the president. A special meeting shall be called by the president upon the written request of not less than 20% of the members. 

Section 5. Quorum:    

A quorum at a meeting is constituted by 25% of the membership present in person or by proxy. The withdrawal from a meeting of any member attending in person or by proxy after the commencement of the meeting shall have no effect on the existence of a quorum after a quorum has been established at such meeting. 

Section 6. Voting Lists:     

 The membership chairperson shall make and certify a complete list of the members entitled to vote. The membership roster shall be provided to the members on a yearly basis. 

Section 7. Voting Rights:            

On each matter submitted to a vote, each member of record is entitled to one vote. A vote may be cast by written ballot or by a show of hands. 

Section 8. Proxies:    

 A proxy shall be signed by the member or his/her authorized agent or representative. A proxy is not valid after the specified meeting date. The authority of the holder of a proxy to act is not revoked by the incompetence or death of the member who executed the proxy unless before the authority is exercised, written notice of an adjudication of the incompetence or death is received by the corporate officer responsible for maintaining the list of members. 

Section 9. Inspectors at Members Meetings:           

Inspectors shall be required at a members meeting only when specifically requested by a member present in person or by proxy. In the absence of such a request, compliance with this requirement is waived. The Board of Directors in advance of a members meeting, may appoint one or more inspectors to act at the meeting. In case an inspector appointed fails to appear or act, the vacancy may be filled by appointment made by the Board of Directors in advance of the meeting. The inspectors shall make and execute a written report to the Board of Directors of any of the fact found and matters determined by them. 

Section 10. Membership Structure Eligibility:         

The membership of this association shall be open to persons representing hospitals, insurance companies, auditing firms, self-insured group health plans and others actively involved or interested in health care auditing .A member shall hold membership provided dues are paid in full and the member follows the objectives of the association. Each member shall pay annual dues as established by the Board of Directors. There will be no pro-rated membership dues. Memberships are nontransferable. The calendar/fiscal year shall end March 31st. Membership dues with voting privileges exist with the same calendar/fiscal year. Membership may be denied or terminated by majority vote of the Board of Directors for failure to comply with the organization’s Bylaws. 

Section 11. Election of the Board of Directors:  

The management of the Association and its affairs shall be entrusted to a Board of Directors consisting of ten (10) members elected from the membership who are in good standing.

Election of the Board of Directors will take place at the annual conference.

The Directors shall be elected for terms of two (2) years each and shall be so alternated that each year the election of five (5) Directors shall take place. 

ARTICLE III: BOARD OF DIRECTORS 

Section 1. Members: 

The Board of Directors shall consist of all the elected officers and the elected chairpersons of each standing committee. 

Section 2. Meetings: 

A. Officers and Committee Chairpersons shall be elected by the Board of Directors at their next regular meeting following the annual election of new Directors.

B. The Board of Directors shall meet at the call of the President or upon the requests of half of the Board of Directors. Two-thirds (2/3) of the Board of Directors shall constitute a quorum. 

Section 3.  Powers of the Board of Directors:  

The Board of Directors, by majority vote, shall have power: 

A. To have general control and supervision over all property and affairs of the Association. Proposals and changes shall be presented to the general membership.

B. To contract for whatever may be reasonably required in the association for a period no greater than one year unless authorized by the membership at a general assembly meeting.

C. To approve appointments to all committees.

D. To approve an annual budget.

E. To fill vacancies on the Board of Directors until the next annual meeting.

F. To provide for audit of association funds annually.

G.  To approve applications for membership.

H.  To approve acquisitions exceeding $500.00 for organization business. 

Section 4. Disciplinary Action:  

The Board of Directors shall be subject to disciplinary action in accordance with procedures established by the Board of Directors. Members and officers shall report a violation of these bylaws in accordance with procedures. 

A. Causes for disciplinary action.

            1. Misconduct of office. 

            2. Failure to fulfill the purposes cited in these bylaws.

            3. Failure to attend two meetings of the Board of Directors in a calendar year.

B. Depending upon the severity of the violation, the elected officer or elected committee chairperson may be:

            1. Removed from office or committee chairmanship and/or

            2. Reprimanded. 

No disciplinary action shall be taken against the Board of Directors until such person has been served with written specific charges, given a reasonable time to prepare any defense and afforded a full and fair hearing. 

ARTICLE IV: OFFICERS 

Section 1.Officers:           

Officers shall consist of a President, Vice President, Secretary, Treasurer a representative balance of persons interested in Health Care Auditing. 

Nomination of new members of the Board of Directors will be held in January of each year. Nominations will be accepted via mail as well as from the floor of a general meeting. The Board of Directors of the association shall then be elected by a vote from the general membership at the annual meeting in the spring.  

Section 2. Duties: The duties of the Officers shall be as follows: 

A. President: The President shall preside at all meetings of the association and the Board of Directors and shall be the Chief Executive Officer of the association. The President will vote only to break a tie. The immediate past President shall serve as ex-officio member to the Board of Directors.

B. Vice President: The Vice President shall in absence or incapacity of the President, perform the duties of the President. In case of the President’s resignation or death, the President-elect shall succeed him/her in office and shall perform such other duties as the President may delegate.

C. Secretary: The Secretary shall be responsible for all official correspondence and the recording of all official meetings of the organization. This shall include but is not limited to; notices of general membership and Board of Director meetings, letters of response, official thank-you letters and other correspondence deemed necessary by the President. The Secretary shall coordinate mailing of meeting notices in conjunction with the newsletter, when possible. The Secretary shall record minutes of all meetings and the attendance of the general membership and Board of Directors. Copies of all minutes shall be distributed to the Board of Directors with in fourteen (14) working days or as otherwise requested by the President. Two (2) copies of all meeting minutes and correspondence shall be maintained on file.

D. Treasurer: The Treasurer shall cause an account to be kept of all monies received and disbursed by the association and shall cause monies received to be deposited to the account of the association in a bank in the State of Michigan, to be designated by the Board of Directors, and convenient to the Treasurer. The Treasurer shall prepare or cause to be prepared an accurate and adequate statement of the financial affairs of the association to be presented at the annual meeting of the members of the association or at any time when called upon to do so by the Board of Directors. General financing duties include but are not limited to preparation of the annual budget, develop proposals for raising the funds necessary to finance the association’s activities, and to make recommendations concerning all of the foregoing to the Board of Directors. 

E. Marketing Committee: The Marketing Committee shall research marketing techniques to promote the organization identity. Responsibilities include but are not limited to; assist the President as a liaison to the American Association of Medical Audit Specialists (AAMAS), reporting to the Board updated research and information as it pertains to organization identity.

F. Bylaws/Standards Committee: The Bylaws / Standards Committee shall review bylaws for the association on an annual basis and revise as needed. The Bylaws Chairperson will assure adherence to the Bylaws at all meetings. A copy of the original Bylaws, each revision, and log of Standing Rules  shall be kept on file by the Committee.

G. Educational Committee: The Educational Committee shall consist of two (2) chairpersons, one (1) for making arrangements for speakers, and one (1) for making arrangements for meetings. They will work together on the annual conference and general meeting to develop and conduct the educational programs sponsored by the association. An annual conference sub-committee will be assembled to:

            1.  Set a conference date with Board of Directors approval.

            2.  Compile biographies of speakers.

            3.  Facilitate conference registration and packet assemble

            4.  Performs all duties pertaining to the annual conference.

5.  Obtain CEUs to satisfy the MNA Michigan Nurses Association) and CMAS (Certified Medical Audit Specialist)  requirements.

H. Membership/Nomination Committee: The Membership/Nominations Committee shall maintain a membership directory, mailing labels, provide applications for membership to qualified individuals and collect dues. The directory shall be reviewed and updated annually. They shall coordinate and conduct all activities related to election of new Board Members as designated in Article IV section 1 including preparation and distribution of ballots, counting of ballots and announcing the new Board Members at the annual spring meeting.

I. Newsletter Committee: The Newsletter Committee shall generate and issue a newsletter to members at the discretion of board members, containing news, information, and items of interest pertaining to the purpose and objectives of this association. 

Section 3.  Vacancies:           

Any vacancy occurring in any office of the corporation shall be filled for the un-expired term in the manner prescribed in Article III, Section 3-e. of these Bylaws for the regular election or appointment to such office.

 ARTICLE V: SOLICITING 

Soliciting during meetings in any form is not allowed within the association, subject to revocation of membership.

 ARTICLE VI: NON-POLITICAL 

The Michigan Association of Healthcare Auditors shall use no treasury funds for political purposes nor as organization support any political party or candidate.

 ARTICLE VII: DISSOLUTION 

The association will formally disband when members of this association adopt a motion to rescind the by-laws. A motion to rescind requires the same notice and vote as that required by an amendment. Upon dissolution, any funds remaining shall be distributed equally per capita based on current membership.

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